Vendor Setup Guide

Everything you need to know to get your club live and accepting bookings.

In this guide
1. Registration 2. Editing Club Info 3. Adding a Court 4. Operating Hours 5. Adding Photos 6. Manual Booking

1. Registration & Login

  1. Click the Register button at the top right of the homepage.
  2. Fill in your basic information, including your desired Club URL Slug (e.g., typing my-club will make your profile link youplaypickle.com/c/my-club).
  3. Once registered, log in to access your secure Vendor Dashboard.
  4. Tip: Bookmark your dashboard link for quick access!

2. Editing Your Club Info

Your club profile is what players see before they book. Make it look professional by adding your branding!

  • Navigate to Settings: From your dashboard, click on Club Info.
  • Upload Media: Upload a square Logo and a wide Banner Image. These will instantly upgrade the look of your public page. (Still under construction)
  • Write a Bio: Add a description of your facility, your amenities (like showers or pro shops), and the general vibe of your club. (Still under construction)
  • Privacy Toggles: Use the checkboxes to choose whether your email, phone number, and address are visible to the public.

3. Adding a Court

You need to create at least one court before players can start booking.

  1. Go to the Courts & Schedule tab and click + Add Court.
  2. Give the court a clear name (e.g., "Indoor Court 1" or "Championship Court").
  3. Set your Hourly Rate. Our system automatically calculates totals based on the duration players select.
  4. Provide the exact Google Maps coordinates so players can easily navigate to your location.
  5. You can add photos after saving the court

4. Adding Operating Hours and Shifts

The booking calendar strictly follows your operating hours. If you don't add hours, the court will appear as "Closed".

Pro Tip: You can create multiple shifts per day! For example, open from 08:00 AM to 12:00 PM, and then 03:00 PM to 09:00 PM.
  • In adding a court toggle the On/Off button beside the Day label (ex: Monday).
  • Set your Opening Time and Closing Time.
  • Click Add Shift. Repeat this for all the days your club is open!
  • Example: 5:00AM to 8:00 AM, 4:00PM to 10PM

5. Adding the Photo Gallery

Courts with multiple high-quality photos get booked significantly more often. Show off your facility!

  1. Go to the Courts & Schedules list and click the Manage Photos icon next to your court.
  2. Simply drag and drop your images into the upload box. Our system will automatically optimize them and create fast-loading thumbnails.
  3. Click the Edit (Pencil) icon on an uploaded photo to add an "Alt Text" description. This massively improves your club's Google Search ranking (SEO).
  4. Use the "Set Primary" button if you ever want to change the main cover image for the court.

6. Manual Booking (Walk-ins)

Sometimes players walk in or call to reserve a court. You can manually add these bookings to block off your calendar.

  1. Go to the Bookings tab in your Vendor Dashboard.
  2. Click on Calendar Date.
  3. Click Add Booking, Date, and Time Slot(s) the player wants to reserve.
  4. Select a Court, toggle Block Whole Day if you want to book whole day or select Start Time or End Time for time slots.
  5. Follow Payment Methods, Upload Receipts and Enter the player's name and contact information for your records.
  6. When you click Book Now it saves as Confirmed

"Registration is free and you will be given 3 months free trial until you decide to continue."

Ready to go live?

Once your info, courts, and schedules are added, players can instantly start booking your facility!

Register Your Club Now